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A Genealogist In The Archives: Donated Collections Not In The Index

Friday, November 18, 2016

Donated Collections Not In The Index

Genealogists are always on the look out for "What's New" at the archives. The archives are constantly receiving and processing new records donations.

But did you know that it is possible that an archive has processed a new records collection but they have not added it to their in-house index, their online index or to their Finding Aid index? Sometimes there is a period of time between when the processing of a records collections has been completed and when the archivists actually enters it into the indexes.

Lyle Family Records Collection Donation, Houston County, TN. Archives

When visiting an archive, contacting them by email or phone, it is always a good idea to ask the archivist what has been newly processed but not yet listed in the indexes. Most archivist will gladly share with you the new collections that are ready for researchers but have not yet been added to their indexes.

Houston County Irish Celebration Records Collection, Houston County, TN. Archives

Archives are receiving donated records collections almost on a daily basis. There are so many duties to be handled in an archive that sometimes when the records collection processing has been completed they are not listed in the online index, in-house index or in the Finding Aid index immediately.

Houston County, Tennessee Archives Records Vault

To be sure that you have a complete picture of what is available at an archive that you are doing research, either by email and phone or in person. Ask about processed collections that have not be listed in the indexes. There could be genealogy treasures just waiting to be found in those unindexed but completed records collections.




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