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A Genealogist In The Archives

Wednesday, March 1, 2023

Preserving Your Family Scrapbooks

Scrapbooks are a genealogists gold mine! If you ask anyone that knows me, they will tell you that my favorite record collection to do research in and to process in the archive is Scrapbooks!

Scrapbooks are like time capsules, nobody knows what will be found in them until they are opened. There are all kinds and styles of scrapbooks from newspaper clippings, obituary, diary, sports teams, personal history and many more.

Donated Scrapbooks, Houston County, TN. Archives & Museum

Maybe you have inherited scrapbooks from family members. Are they falling apart? Are the contents falling out? Scrapbooks are usually one of those record sources that are handled a lot over time because they are so interesting.

Preserving scrapbooks is actually fairly easy and any home archivist can do it. Here are 5 easy steps:

1. Digitize each and every page of the scrapbook. You can use a flat bed scanner or you can use your digital camera. Do not use any kind of self-feeding scanner or a hand held scanner, they can potentially damage the pages or the items pasted to the pages. Make sure to digitize the scrapbook in original order from the first page to the last page.

2. Purchase archival tissue paper. Get a size that is about 1/4" to 1/2" larger than the scrapbook page. You want to make sure the tissue paper covers the entire page but there is not too much excess. You can cut the tissue paper to size if needed.

3. Interweave the tissue paper between each and every page of the scrapbook. The tissue paper will act as a shield to protect anything on the pages from bleeding onto or damaging the other page.

Archival Tissue Paper in the Scrapbook, Houston County, TN. Archives & Museum

4. Purchase an archival box that is as close to the size of the scrapbook as possible. Put the scrapbook in the box. If there is still room in the box and the scrapbook is sliding around, crumple up archival tissue paper and tuck it around the scrapbook to secure it in place so that it doesn't move.

Scrapbook in an Archival Box, Houston County, TN. Archives & Museum

5. Label the box with information about the scrapbook. For instance, "World War II Scrapbook, Belonged to John Jones, 1941-1945". Store in a cool, dry and dark place. Keep away from sunlight and handle the scrapbook as little as possible. Consult with the digital images as much as possible so that damage is not done to the original scrapbook.
    These 5 easy steps to preserve scrapbooks will insure they will survive for many years to come.

    I recently was a guest on Connie Knox's show Genealogy TV on YouTube. You can watch the episode where I took questions about scrapbooks and photo albums. Here is the link:



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    Wednesday, February 22, 2023

    Black History Month: Julius Rosenwald and the Rosenwald Fund

    As my last blog post for Black History Month I want to talk about my favorite African American subject, the Rosenwald Fund. 

    1963 Graduating Class at the W.H. Hensley School
    Houston County, TN. Archives & Museum

    The Rosenwald Fund also known as the Julius Rosenwald Fund was established in 1917 by Julius Rosenwald and his family with a partnership with Booker T. Washington to build and support local African American schools in the south. Unlike other endowed foundations, which were designed to fund themselves in perpetuity, the Rosenwald Fund was designed to expend all of its funds for philanthropic purposes before a predetermined sunset date. The fund donated over $70 million to public schools, colleges and universities, museums, Jewish charities and African American institutions before funds were completely depleted in 1948.

    Julius Rosenwald and Booker T. Washington
    Photo Courtesy of Special Collections Research Center, University of Chicago Library

    One of the more well known projects was providing funds to local school boards to build African American schools. Over 5,000 schools were built in the states of Florida, Georgia, Alabama, Mississippi, Tennessee, Kentucky, Louisiana, Arkansas, Texas, Oklahoma, North Carolina, South Carolina, Missouri, Virginia and West Virginia.

    Rosenwald Fund Schoolhouse Construction Map, 1928
    Courtesy of North Carolina Digital Collections

    In Houston County, Tennessee, where I am the archivist at the Houston County Archives & Museum, we have uncovered documents, photos and information about an African American school we had locally that was funded by the Julius Rosenwald Fund. The W.H. Hensley School was built with funds from the Rosenwald Fund. This fund also provided funds for books and other supplies. While the school building itself no longer exists, the history of this school is being documented so that it is not forgotten.

    W.H. Hensley School, Houston County, Tennessee
    Houston County, Tennessee Archives & Museum

    If you think your African American ancestors attended a Julius Rosenwald funded school, check with the local historical or genealogical society and see if they have any information, documents or photos. Many of these school buildings still exist and have historical markers placed to honor the work Julius Rosenwald and Booker T. Washington accomplished.

    Courtesy North Carolina Department of Cultural Resources

    We should be researching all aspects of our families ancestry, including the schools they attended!


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    Wednesday, February 8, 2023

    Black History Month: Finding Lucy

    February is Black History Month and all month long my blog posts will be about researching African American ancestors. 

    I was very excited to see that my local news station WSMV-Nashville Channel 4 is doing a series of stories during Black History Month highlighting African American history and genealogy. Their first story really interested me as a genealogist and as an archivist. 

    1859 Ambrotype Photograph of 9-Year Old Lucy Waggoner

    Marius Payton, one of the WSMV news anchors ran across an ambrotype photograph of a little 9-year old girl named Lucy in an issue of the Tennessee State Museum Magazine. This photograph is dated 1859 and Lucy was enslaved with the Waggoner family in Davidson County, Tennessee. Marius reached out to the Afro-American Historical Genealogical Society (AAHGS) to help him research the history of this little girl. The AAHGS website is at this link:

    I will not recount the remainder of the story here in my blog, you can watch the video of what researchers found at this link: fbclid=IwAR2ErrM5aIs0F4Y6o2XctPvdHimC0ZaEOHA3nNJxZAxfDlTEqSc5qwuXW1A

    Researching African American genealogy can be a daunting task, especially once you get back before 1870. But do not let that deter you from researching your black history. Many archives have records, photographs and artifacts that could help you. February is the time to be on the look out for these archives to share what they have as we celebrate the lives and history of African Americans. 

    Maybe you have a story like Lucy Waggoner, I would encourage you to not give up and to keep searching for the answers. Everyone who ever lived on planet Earth has a story to tell and we as genealogists need to be telling that story so it is not forgotten.


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    Saturday, February 4, 2023

    Book Review: Revolutionary Roads by Bob Thompson

    Revolutionary Roads: Searching for the War That Made America Independent and All the Places it Could Have Gone Terribly Wrong by Bob Thompson. Published by Twelve Books: 1290 Avenue of the Americas, New York, NY. 10104;; 2023. ISBN 978-1-4555-6515-3. 448 pp. Bibliography, illustrations, index, notes. Hardback. $32.00.

    Cover of Book, Courtesy of Twelve Books

    Bob Thompson’s new book Revolutionary Roads is a true adventure story. I am always telling genealogists to “walk in your ancestor's footsteps” and Thompson’s book is like going back in a time machine to experience the crucial places during the American Revolution. Many times, we can’t understand what our ancestors experienced, saw, and lived through unless we actually go there and see if for ourselves.

    Revolutionary Roads tour through many of the Revolutionary War sites makes for a great read. I found myself not wanting to stop reading and couldn’t wait to get to the next chapter. I was concerned that I would not be able to visualize the places the author visited but his writing kept me interested and I could really see the places he was describing. In addition, the reader gets a great dose of “what if” from Thompson as he talks about what could have happened if the war didn’t go just as it did.

    This book is an example for every genealogist to consider the events your ancestors experienced through their eyes as much as possible. Visiting those places, if they still exist, that had an impact on their lives, their decisions, their accomplishments, and their defeats can really add to your ancestor story.

    The author covers many of the lesser-known battles and incidents, which I really liked and was glad to see. I envisioned my ancestors that I know were living in the same areas or were involved with the Revolutionary War as I read this book. Thompson’s writing helped me to place my ancestors in those times and places and truly have more of an understanding of what they went through.

    I can highly recommend Bob Thompson’s Revolutionary Roads: Searching for the War That Made America Independent and All the Places it Could Have Gone Terribly Wrong to anyone wanting to know how to trace their ancestor’s footsteps and especially if you are like me and love reading about the Revolutionary War.

    Courtesy of Twelve Books


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    Wednesday, February 1, 2023

    Black History Month in the Archives

    February is Black History month and many of our local, state and national archives in the United States are gearing up for Black History Month programs, exhibits and displays. These archives will be sharing African American histories, documents, photographs and artifacts. 

    As the archivist for the Houston County, Tennessee Archives & Museum, I am very excited about celebrating the black history in my county and the entire United States.

    Bransford High School Graduates, Tennessee State Library and Archives

    Many of our local, state and national archives take great pains in collecting, preserving and sharing their African American records with the public. Whether these records are Manuscript Collections, Photograph Collections, School Records or artifacts that directly relate to the history and lives of African Americans, they are extremely important to our over all world history.

    Portrait of Henry W. Allen, Catherine B. Allen and Minta B. Allen, Tennessee State Library and Archives

    Black History Month is an annual celebration of achievements by African Americans and a time for recognizing their central role in U.S. history. Also known as African American History Monty, the event grew out of "Negro History Week", the brainchild of noted historian Carter G. Woodson in 1915 and other prominent African Americans. Since 1976, every U.S. president has officially designated the month of February as Black History Month. Other countries around the world, including Canada and the United Kingdom, also devote a month to celebrating Black history.

    If you have African American ancestors, I hope you take the month of February to celebrate their lives and tell their stories. Every person has a story to tell and if we as genealogists do not document and preserve our ancestors stories, they will be lost forever.


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    Friday, January 6, 2023

    Book Recommendation: "Organize Your Genealogy: Strategies and Solutions for Every Researcher" by Drew Smith

    Friday Book Reviews and Recommendations

    This is my first blog post of many that I hope to do in 2023 sharing my book recommendations and reviews. I am an avid reader of non-fiction history, biographies and genealogical books. I hope you enjoy what I share and I encouraged you to read more in 2023!

    Since January is that month we all think about New Year's Resolutions and getting organized, I wanted to recommend a fantastic book to help you organize your genealogy research. The author, Drew Smith, has done an excellent job with this book that was originally published in 2016 but very relevant today. 

    Organize Your Genealogy: Strategies and Solutions for Every Researcher. By Drew Smith. Published by F & W Media, Inc., 10151 Carver Road, Suite 200, Blue Ash, OH 45242;; 2016. ISBN 978-1-4403-4503-6. 239 pp. Appendix, index

    When I heard that Drew Smith had a new book out and it was on organizing your genealogy, I was excited. As a certified archives manager, I am asked all the time about how to organize records, photographs and other ephemera since that is a big part of what I do on a daily basis. As a professional genealogist, I teach classes and give presentations on organizing your genealogy with an emphasis on records preservation.

    When I first opened the book, I was struck by a few of the topics listed in the Contents section. While most of the chapter titles are what you would expect to find in a genealogy organizational book, a couple of the titles were unique. Such topics as Organizing Your Communication, Organizing Your Learning and Organizing Your Volunteering, I thought were unique in genealogy organization.

    Smith’s target audience for this book is to the beginning genealogist to the professional genealogist and all levels in-between. I can attest to the fact that everyone, no matter where you are in your genealogy journey, will learn something from this book. Smith emphasizes the concept that genealogy organization is a personal thing, individual to each person; there is no right way or wrong way. Find what works for you and be consistent.

    In Chapter One, Smith talks about Organizing Yourself. He says: “Your mind is without a doubt your most important genealogical tool”. Smith points out things like sleep, your diet, simplifying your workspace, time management, using calendars, taking breaks and your stress levels as important aspects of genealogy research and organizing yourself. He also explains that establishing a genealogy research routine is part of the genealogy organizational process.

    Smith talks about Organizing Your Space in Chapter Two. I appreciate and applaud Smith for suggesting the work space needs to be hospitable for documents. Smith goes into great detail about the space you use for your genealogy research and what you need to be successful. He includes a workspace check list which includes everything right down to the drink coaster.

    In Chapter Three, Smith encourages us to Organize Your Goals. He says: “…choose a goal that has a realistic and concrete result and allows you to track your progress and remain motivated over time.” Smith does a great job of explaining how to set such goals, with examples from his own genealogy research. He also explains the importance of to-do lists and how to implement them either by using an app or using an actual printed calendar.

    Organizing Your Notes and Ideas is the subject of Chapter Four. Smith describes several options to capture and organize a genealogist’s notes and ideas. Taking those scraps of paper and sticky notes and turning them into a workable format. The reader will get an extensive tutorial on Evernote in this chapter.

    Misc. Documents, Houston County, Tennessee Archives & Museum

    In Chapter Five, Smith gets to the meat of the subject of organizing your genealogy with Organizing Your Files. Smith describes organizational methods to use with paper files and computer files. The emphasis being that each person needs to find a system that works for them. Everyone is different and gravitates to different organizational methods. I particularly appreciated Smith’s emphasis on using archival materials to preserve and safe guard genealogy documents. His description of preservation methods are right in line with archival methods used in any professional archives setting. Smith’s explanation of how to set up computer files is easy and straight forward. The added use of cloud technology will hopefully insure genealogists will not lose their data.

    The genealogy research process can be overwhelming to some genealogists. Smith explains how to Organize Your Research Process in Chapter Six. Smith says: “Having a well-organized, purposeful, and methodical research process is the key to productive and fruitful research”.  Smith explains how research logs, blogs and genealogy software programs can help the genealogist organize their research process. He also provides a genealogy software comparison worksheet at the end of the chapter, comparing all the current genealogy software programs.

    Genealogists wouldn’t get anywhere without communicating with other researchers, libraries and archives just to name a few. In Chapter Seven, Smith helps the genealogist Organize Your Communication. Smith helps the genealogist organize their correspondence. I was particularly glad to see Smith spend time on how to organize emails since that form of correspondence can be daunting to deal with and organize. His guidelines on how to work with mailing lists, message boards and Facebook is well explained.

    Old Letters, Houston County, Tennessee Archives & Museum

    Online research is the way most genealogists look for their ancestors. Smith helps with this subject in Chapter Eight with Organizing Your Online Research. Smith does very well guiding the genealogist on how to organize their online research by navigating them through the vast internet with its seemingly never ending genealogy websites. He uses methods of planning your online research and organizing website bookmarks.

    Many genealogists get opportunities to travel to do their genealogy research. In Chapter Nine, Smith discusses Organizing Your Research Trips. Smith gives the genealogist great advice on preparing for a research trip and being organized once you get to the facility and what to do when you return home after your genealogy research trip. I specifically enjoyed his section entitled “Create a Mobile Research Office”.

    Organizing Your Learning is the title of Chapter Ten. In this chapter, Smith does a great job of emphasizing genealogy education goals, whether you’re a beginning genealogist or an advanced researcher. Organizing your books, periodicals, blogs, genealogy conferences, virtual webinars and other educational opportunities is well addressed.

    Lastly, Chapter Eleven is a great chapter on Organizing Your Volunteering. Many genealogists find that as they become more and more involved in their genealogy, they decide to become more active in their local genealogical society, historical society or other volunteer positions. Smith has some great advice on how to keep the genealogists volunteer activities organized so they don’t become overwhelmed.

    Throughout the book there are Research Tips that Smith offers. Also, at the end of each chapter there is a great section entitled Drew’s To-Dos.  Smith also includes many different kinds of templates, forms and check lists at the end of each chapter.  

    I would highly recommend Drew Smith’s book to any genealogist.


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    Tuesday, January 3, 2023

    RootsTech 2023 Free Pass Giveaway!

    I am happy to announce that RootsTech 2023 is only 2 months away! The hybrid conference will take place March 2-4, 2023 and it's going to be a great event.

    If you have ever wanted to attend in person, now is your chance! You could WIN a RootsTech 3-Day Pass (valued at $98.00). As a speaker and influencer for RootsTech 2023, I am authorized to give a way a 3-Day Pass to one of my lucky subscribers. The free pass includes the following:

    -Access to all on-site classes and sessions

    -Access to the Keynote Sessions

    -Access to the Expo Hall

    (This pass DOES NOT include transportation costs, lodging costs, computer labs, meals, printed handouts and paid workshops)

    (Note: If you are the winner and you have already paid for your pass, RootsTech will reimburse you!)

    To have a chance to win this RootsTech 3-Day Pass, all you have to do is leave a comment on this blog post and tell me about your favorite ancestor that you research. I will choose one person, randomly, to win the free pass!

    This contest will be open until January 27, 2023 at midnight!

    So, what are you waiting for? Leave a comment and tell me about your favorite ancestor!