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A Genealogist In The Archives: How to Handle a "Dry County", Tips from an Archivist

Thursday, January 5, 2017

How to Handle a "Dry County", Tips from an Archivist

Usually when you hear the term "Dry County" it involves the absence of alcohol, not in this blog post.

Today, I want to talk about "Dry Counties" as it relates to absence of genealogical records.

Have you ever been researching in a county and it seems like there are just no genealogical records to be found. Maybe you've been told that the courthouse burned and no records survived or that records have been thrown away and no longer exist. Or maybe you have gotten the run-a-round from different officials in the county as to where the records are located, if they even exist.

This can be very frustrating to us as genealogists but I encourage you to not give up on that
"Dry County"!

Here are some tips that might help you unearth records that seemingly don't exist:

Be Sure to Talk to the Right People:

When making inquiries about genealogical records in a particular county, make sure to seek out people who should know if those records exist or not. Contacting employees at the county courthouse may not be your best answer. While these employees are doing a great job with the records they are producing today and taking care of patrons that walk through their door, many times they have no knowledge of older records that have been transferred to an archives or other facility. Try to talk to the local archivist, librarian, historical/genealogical society officers and members to get the information about records that survive and where they can be located.

Stewart County, TN. Archives

Ask "Who is the Local County Historian":

In just about any county, there is a county historian. Whether or not they have been given that official title or not, there is that one person that "knows everything" about that county. You want to talk to that person. They will know what records survive and where they are located. Many times, these local county historians know about most of the surnames that were in the county and can give you information that may not even be written down on a record which we would call oral history or local folklore. That local county historian's name and contact information may not be listed on any website. You may have to make some phone calls to track down that county historian. Try contacting the local library, Chamber of Commerce, historical or genealogical society or any county office. These people live and work in that county, they will know who the county historian is and should be able to help you get in touch with them. Ask "Who in the county knows about the history of the county, the history of the people and where to find old records?" I bet you will get a name and phone number!

Check with the State Archives: 

Many times local county records are available either on microfilm or in original form at the state archives. It is quite possible that the local county officials don't even know that those records exist and are at the state archives. So, if you get a "Those records don't exist" answer from someone at the county level, contact the state archives in the state where that county is and ask them what they have for that particular county. Many times the old county records have been sent to the state archives and not very many people in the county know where they are or that they were transferred to the state archives. Also, many times genealogists or individuals will donate their family papers to the state archives because there is nowhere in the county to donate them.

Tennessee State Library and Archives

So, don't get stopped in your genealogy tracks when you feel like you have hit a "Dry County". Try these tips and hopefully you can dig up the records you are needing.



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  1. I look forward to each and every tip you share! They are so valuable.

    Thank you,

    Melissa Corn Finlay

    1. Thank You Melissa! That is so sweet of you to say. I love what I do and I love telling others about it!

  2. Melissa Barker, you rock and your advice rocks! So glad I found this Blog!

    1. Flynn, Thank You So Much! And Thank You for reading my blog!