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A Genealogist In The Archives: Organizing Your Genealogy, Tips from an Archivist

Monday, January 2, 2017

Organizing Your Genealogy, Tips from an Archivist

Happy New Year!

It's hard to believe it's 2017!

I am excited about a New Year for genealogy research and being the archivist at the Houston County, TN. Archives. I am looking forward to meeting all the genealogist that will walk through the archives door, call me on the phone or send me an email with their genealogy research questions. Helping genealogists is the best part of my job as an archivist.

I am also looking forward to the opportunities to speak, teach and write about researching in archives and records preservation. I love teaching others about archives research and the best practices in preserving your genealogy research.

Today, I would like to talk about organizing your genealogy research. Many of you will make New Year's Resolutions that will have something to do with organizing genealogy research and records. Many of you will decide to go totally digital, many of you will try to eliminate piles of papers and many of you have tons of photographs to scan and organize.

Houston County Highway Dept. Records Before Organization


In an archives, organization is very important and something I do on a daily basis as I process the records in my care. If I don't use the proper methods to process records collections, they won't be in a form that can be used by genealogy researchers. Also, using archival safe materials is essential to protecting and preserving original documents so they will be around for the next generations of genealogists to enjoy.

There are all kinds of ways to organize your genealogy research, I will leave the method you choose up to you. I would like to give you three tips to help the organization go more smoothly and hopefully help you to not become overwhelmed during the process:

Choose an Organization Method that Works for You and be Consistent

It's true, there are many methods and ways to organize your genealogy research. You can talk to 10 people and get 10 different methods of organization. I always tell genealogists to figure out the method that works for you and just be consistent in implementing it. An organizational method that works for me may not work for you and that's okay! If you don't like the organization method you are using, most likely you won't stay very organized. So, find what works for you and be consistent in using it everyday.

Take Small Bites

There is a saying that goes something like this "How do you eat an elephant? One bite at a time." This is also true for tackling the job of organizing genealogy research. Don't try to do it all in one day. You will get overwhelmed and discouraged if you try to take on too much at one time. In the archives, when I have a large records collection to process, I take it slow and steady. It might take me a few days or even a few weeks to complete the processing of a large records collection. I have one particular collection right now that has taken me a couple of months and I am still not done. The reason I take my time is because I want to process the collection properly so when genealogists want to use the records collection, it is organized and easy to find what they are looking for. So, don't try to organize everything as fast as possible. Take your time, you will be glad that you did.



Use Archival Materials

As an archivist, I can not emphasis this tip enough. I encourage everyone to use archival file folders, archival sheet protectors and archival boxes for all genealogical documents. Even if you have decided to go totally digital, I am sure there will be some original records that you will want to keep and preserving them should be at the top of your organizational list. Many of the documents we own as genealogists are one-of-a-kind and should be protected for future generations to enjoy.

Archival Materials Used in an Archives, Houston County, TN. Archives


The online archival material business are now advertising their 2017 catalogs. You can access their materials online or you can request that a catalog be mailed to you, here are links to their websites:

Online Archival Supply Stores:

Gaylord Archival

http://www.gaylord.com/

Hollinger Metal Edge

http://www.hollingermetaledge.com/

University Products

https://www.universityproducts.com/

Light Impressions

http://www.lightimpressionsdirect.com/



Following these three tips as you organize your genealogy research will hopefully make the process more enjoyable and you won't get overwhelmed.

For the start of this New Year, I would like to encourage those that follow me and read my blog, writings and watch my webinars to contact me with your questions about researching in archives and preserving records. My email address is just to the right of this blog post at the end of the "About Me" section. I love talking to genealogists about the in's and out's of researching in archives and I love helping them get the right archival materials to preserve and protect their genealogy records, photographs, memorabilia and artifacts. So, please feel free to email me anytime!



Last, in 2017 I encourage everyone to seek out the thousands of archives, libraries, historical societies, genealogical societies, university libraries and archives and museums that hold genealogical records. More and more these repositories budgets are being cut because of non-use. We need to keep these facilities OPEN, so.....



REMEMBER: IT'S NOT ALL ONLINE, CONTACT OR VISIT AN ARCHIVES TODAY!!



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Jump Start Your Genealogy by Getting My Legacy Family Tree Webinar:

Researching in Libraries and Archives: The Do's and Don'ts

http://legacy.familytreewebinars.com/?aid=1142










      









6 comments:

  1. You are Very Welcome Dae! Thank YOU for reading my blog!

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  2. Informative and encouraging. Here we go, 2017! Thank you, Melissa. :)

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    1. Thank You Doris! Always appreciate you!

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  3. I'll be using your tips as I work on a Do-Over. Thanks!

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    1. Donna, Congratulations on doing the Do-Over! A great program!

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